Karen L. Bufton

 

HIGHLIGHTS OF EXPERIENCE

Accounting

§               Processed invoices of up to $300,000 value for multiple offices, Coded general ledger accounts

§               Software: Deltek Vision,  ADP Payroll, MAS90 (general ledger accounting software), Quickbooks

Administrative

§               Created AIA contracts, addenda, change orders, CCDs and ASIs utilizing AIA contract software

§               Manage executive calendars and expenses, time transmittal, schedule meetings and book travel

§               Software: Microsoft Office 2010 and Projects, Visio, Acrobat, Publisher, Outlook, and Lotus Notes

Management

§               Monitored subcontractor compliance of Affirmative Action project for the City of St. Paul

§               Facilitated conflict resolution between owners, architects and engineers

Organizational

§               Implemented company-wide office move for 30+ employees and facilitated all on-boarding activities

§               Coordinated and scheduled executive and project management meetings

 

PROFESSIONAL HISTORY             

U. S. Bank, Enterprise Revenue Office, Minneapolis, MN              2011 - Present

Administrative Assistant

 

§               Coordinate executive meetings and conferences for two Senior Vice Presidents

§               Process expense reports, book travel, track employee time off and time submittal

§               Create and update PowerPoint presentations and organizational charts

§               Coordinate all on-boarding including procuring computer, Cosmos access, phone and cubicle space

§               Manage and track ERO department equipment inventory and access badges for approximately 150 employees and contractors and coordinate office relocation for 80 employees

§               Manage and facilitate Business Line migration to Windows 7.

§               Code and upload invoices into eInvoice system

TSP, Inc., Minnetonka, MN              2006 - 2010

Project Manager Assistant and Billing Specialist

 

§               Created AIA contracts, addenda, change orders, Construction Change Directives (CCDs) and Architects Supplemental Instructions (ASIs) utilizing AIA contract software

§               Collaborated with project managers in multiple offices in schematic design through construction administration in projects up to $1,000,000

§               Worked with COO on special projects and implemented procedure improvements and solutions

§               Utilized custom calculations for invoices and processed cash receipts

§               Processed expense reports and tracked Global Crossing phone conferencing

 

 

Zeman Construction Company, Golden Valley, MN              2005 - 2006

Administrative Assistant

 

§               Assisted construction project managers from bidding to job close-out

§               Created and tracked AIA contracts, subcontracts, purchase orders and change orders

§               Prepared weekly job progress meeting minutes and coordinated job files

§               Resolved all billing inquiries and drafted general office correspondence

 

North American Properties, Eden Prairie, MN              2003 - 2004

Executive Assistant and Office Manager

             

§               Managed calendars, coordinated meetings and managed petty cash

§               Designed marketing materials and presentations

§               Procured timely documentation and approvals to support subcontractor draws

§               Notarized lien waivers and received job site documentation from multiple projects

 

Richtone Painting, Eden Prairie, MN              2000 - 2003

Business Office Manager/Executive Assistant

 

§               Developed procedures and forms for sales, production staff, payroll and job cost reporting

§               Provided accurate and timely payroll, accounts receivables and account payables

§               Trained, as well as supervised, office staff and temporary office help

§               Handled customer complaints, inquiries and issues

 

 

EDUCATIONAL BACKGROUND

 

Metropolitan State University, St. Paul, MN               Bachelor of Arts

Human Services Administration

 

Dundalk Community College, Baltimore, MD              Associate of Arts

Paralegal

 

VOLUNTEER ACTIVIES

 

§               Cub Scout Awards Chair

§               Citizen Emergency Response Team (CERT)